Executive Board Meeting
January 28, 2005
City Centre Holiday Inn
Sioux Falls, SD
Laurie Tralle called the meeting of the UMACRAO Executive Committee to order.
Present at the Executive meeting were Mary Bergstrom, Dave Gjerde, Nancy Krogh,
Phyllis Thompson, and Laurie Tralle.
Mary Bergstrom presented the minutes from the 2004 UMACRAO conference and
Executive Committee. Nancy Krogh moved approval of the minutes as amended. The
motion was seconded, voted upon and approved.
Dave Gjerde presented the Treasurers report. Nancy Krogh moved approval of the
report. Gjerde indicated that an additional $800 was raised through letters
sent to institutions listed in the ACE Guide from Iowa, Minnesota, North Dakota
or South Dakota who had not paid their dues. Laurie Tralle and Brian Steenerson
will continue this effort and send additional letters after the start of the
new fiscal year.
Dave Gjerde moved to implement a vendor refund policy that would return the
vendor registration fee minus a $50 processing charge if the vendor cancels
their registration on or before September 1st. After September 1st vendors
would receive no refund. The motion was seconded, voted upon and approved.
Nancy Krogh moved to consider a vendor official only when the registration
payment is received. The vendor would not be considered official for program or
web site inclusion until the payment is received. The motion was seconded,
voted upon and approved.
Phyllis Thompson presented the arrangements made for the regional reception at
the AACRAO Conference in New York City. The reception will be held at Rosie
O'Grady's restaurant (across the street from the Sheraton Hotel) on Wednesday,
March 30th at 6:30 pm. Food will be provided to UMACRAO and WACRAO conference
participants. Conference credentials will be required.
Nancy Krogh noted that a note would be included in the next newsletter calling
for nominations for awards at the 2005 conference.
Laurie Tralle initiated a discussion regarding website and computer system
needs. Website hosting needs and database compilation requirements need to be
discussed. Tralle will initiate the discussions with Sue VanVoorhis, Char
Huslebus, and the Technology Committee members.
The Summer Conference planning meeting will be held on Friday, July 29, 2005.
The site will be determined at a later date.
Following a tour of the Holiday Inn conference facilities, the meeting
adjourned.
Following the meeting, Laura Doering informed Laurie Tralle that the biennial
filing of Articles of Incorporation is due. The cost for filing the Articles of
Incorporation is $50 to the Iowa Secretary of State and $100 every two years to
Rush Nigut, registered agent.
Submitted by Mary Bergstrom
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Exec Board Mtg