Committee Descriptions and Resources

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Executive Committee

President

Term: 1 year

Description: The President represents UMACRAO at AACRAO's annual meeting and guides the UMACRAO Executive Committee, making decisions aligned with UMACRAO bylaws. They lead crucial initiatives like the annual conference and act as a liaison to state and national associations. This role requires 2 to 5 hours weekly, mainly from January to October.

President-Elect

Term: 1 year

Description: The President-Elect provides support to the President and Executive Committee while preparing for the upcoming year. As a member of the Executive Committee, this role involves considering the viewpoints of the membership, providing diverse perspectives for issue resolution, and supporting the President. This position involves an average time commitment of 2 to 3 hours per week, primarily in July, August, September, and October.

Past President

Term: 1 year

Description: The Past President plays a crucial role in supporting and mentoring the President and Executive Committee. Responsibilities include overseeing awards and President-Elect nominations. Effective communication and strong organizational skills are essential, along with the ability to seek guidance when needed while demonstrating initiative in executing duties. This position involves an average time commitment of approximately 2 hours per week, primarily in September and October.

Secretary

Term: 2 years

Description: The Secretary is responsible for managing records, handling correspondence, and supporting meetings. They maintain accurate records, ensure transparent communication, and facilitate efficient governance processes, contributing to UMACRAO's goals of transparency, compliance, and effective internal communication. This position involves an average time commitment of 3 hours per week, primarily in July, August, September, October, and November.

Treasurer

Term: 3 years

Description: The Treasurer manages UMACRAO's financial accounts. Key responsibilities include financial oversight and management. Skills required include effective communication, strong organizational abilities, and teamwork. This role involves an average time commitment of 2 hours per week, particularly during July, August, September, October, and November.

Committees

Audit

Term: 3 years

Audit Chair Description: The Audit Chair oversees financial evaluations, ensuring UMACRAO's fiscal integrity. Responsibilities include reviewing financial records, ensuring compliance with regulations, and recommending improvements. Strong financial acumen, attention to detail, and analytical skills are essential. This role involves attendance at the annual UMACRAO conference and a commitment of 1-2 hours during audit periods. Review the complete Audit Chair Description.

Audit Committee Description: The Audit Committee is a vital component of UMACRAO's governance structure, established to provide independent and objective oversight of financial reporting, internal controls, risk management, and audit processes. This committee is great for detail-oriented individuals with a passion for transparency, accountability, and integrity. Involves an average time commitment of 2-3 hours per year.

Communications

Term: 3 years

Communications Chair Description: The Communications Chair oversees vital communication tasks, including member messages, social media management (LinkedIn), and conference branding. They support all conference communications, drafting and publishing targeted messages. This role demands strong organizational, delegation, and communication skills, along with marketing knowledge. Valuable skills include copywriting, editing, LinkedIn promotion, and accessibility standards, with graphic design as a bonus. This position involves an average time commitment of 2-3 hours per week from January to May, increasing to 3+ hours June, July, August, September, October, and November. Review the complete Communications Chair Description.

Communications Committee Description: The Communications Committee is a dynamic and strategic team dedicated to enhancing our external and internal communication efforts. Comprising of member messages, social media management (LinkedIn), and conference branding. They support all conference communications, drafting, and publishing targeted messages. This committee is great for passionate and creative individuals. This committee involves an average time commitment of 1-2 hours per week from January to May, increasing to 3-4 hours in June, July, August, September, October, and November.

Corporate Relations

Term: 3 years

Corporate Relations Chair Description: The Corporate Relations Chair is responsible for cultivating relationships with companies, registering them as conference vendors, and encouraging them to upgrade to sponsorships. The role involves showcasing the value of our partnerships to sponsors. Key skills include relationship management, effective communication, and outreach. The ability to build and nurture relationships, coupled with an engaging and outgoing demeanor, is essential. This position involves an average time commitment of 2 hours per week, primarily May through November. Review the complete Corporate Relations Chair Description.

Corporate Relations Committee Description: The Corporate Relations Committee is responsible for cultivating relationships with companies, registering them as conference vendors, and fostering mutually beneficial collaborations. This committee is great for outgoing individuals with a passion for relationship building. This committee involves an average time commitment of 2 hours per week, primarily from May through November.

Community Engagement

Term: 3 years

Community Engagement Chair Description: The Community Engagement Chair advances access, equity, and inclusion in higher education at local and national levels. They lead efforts to incorporate these practices into regional programs and align with AACRAO's priorities. Key skills include open communication, empathy, and motivation. DEI experience is valuable but not required. This position involves an average time commitment of 5 hours per week, with higher time commitments in January, February, March, September, and October. Review the complete Community Engagement Committee Chair Description.

Community Engagement Committee Description: The Community Engagement Committee (CEC) is a dedicated group within UMACRAO that cultivates a vibrant, inclusive, and connected internal community by fostering engagement, dialogue, and shared experiences among members of our organization. The CEC works with other committees during the planning stages of the annual meeting to ensure all member needs are met. This committee involves an average time commitment of 1–2 hours per week, with higher time commitments in January, February, March, September, and October.

Government Relations

Term: 2 years

Government Relations Chair Description: The Government Relations Chair represents UMACRAO at AACRAO’s annual Hill Day and provides information on higher education policies. They collaborate with the Communications Chair to include advocacy objectives in email campaigns. Key skills include strong communication, analytical, planning, organizational, and creative problem-solving abilities. Political experience is not required, but knowledge of government operations is helpful. This position involves an average time commitment 1-2 hours per week, with more time in April, May, and June. Review the complete Government Relations Chair Description.

Government Relations Committee Description: The Government Relations Committee provides information on higher education policies. They support the Government Relations Chair's initiatives and collaborate with the Communications Committee to include advocacy objectives in email campaigns. This committee is great for individuals dedicated to advocacy and higher education policy. This committee involves an average time commitment 1-2 hours per week, with more time in April, May, and June.

Historian

Term: Ongoing

Historian Description: The Historian preserves, organizes, and maintains the historical records, institutional memory, and official archives of UMACRAO. Responsible for documenting the association’s annual activities, conference milestones, and executive decisions, the Historian ensures that past accomplishments, leadership records, and key historical documents are accurately archived and accessible to current leadership and general membership. This role requires strong organizational skills, attention to detail, and a commitment to preserving the heritage of the organization. This position involves an average time commitment of 1-2 hours per month, with increased demands following the annual conference in November and December. Review the complete Historian Description.

Local Arrangements

Term: 1 year

Local Arrangements Chair Description: The Local Arrangements Chair manages local details, coordinates with hotels and local businesses, and coordinates logistics with other committees. Key skills include attention to detail and adaptability. This position involves an average time commitment of 2-3 hours per week, with higher time commitments in September and October. Review the complete Local Arrangements Chair Description.

Local Arrangements Committee Description: The Local Arrangements Committee is the heartbeat of our UMACRAO’s annual conference, ensuring seamless logistics, warm hospitality, and an enriching experience for attendees. The committee is great for detail-oriented individuals dedicated to fostering a memorable and enjoyable experience. This committee involves an average time commitment of 2-3 hours per week, with higher time commitments in September and October.

Membership

Term: 3 years

Membership Chair Description: The Membership Chair is responsible for member support, establishing member profiles, application processing, payment follow-ups, explaining membership benefits, and facilitating first-time attendee sessions. The role also involves tracking membership trends and generating related reports. Key skills include strong organization, verbal communication, and time management. Familiarity with Memberclicks is a bonus. The position averages 0.5 hours per week, with increased commitments from May to October. Review the complete Membership Chair Description.

Membership Committee Description: The Membership Committee is the driving force behind our UMACRAO's growth and community engagement. This committee is great for enthusiastic individuals, passionate about attracting, retaining, and engaging our members. The committee averages 0.5 hours per week, with increased commitments from May to October.

Philanthropy

Term: 3 years

Philanthropy Chair Description: The Philanthropy Chair coordinates conference fundraising, selecting local groups aligned with UMACRAO's mission. Skills needed include financial management, handling complex donations, and managing last-minute tasks. Creativity is key for engaging fundraising strategies, while effective communication ensures clear information sharing. Strong organization and event management skills are crucial. This position involves an average time commitment of less than 1 hour per week, with increased demands in September and October. Review the complete Philanthropy Chair Description.

Philanthropy Committee Description: The Philanthropy Committee embodies the spirit of giving within our organization, driving efforts to secure funding, donations, and support for community organizations. This committee is great for individuals passionate about heartfelt engagement and community service. This committee involves an average time commitment of less than 1 hour per week, with increased demands in September and October.

Professional Development 

Term: 3 years

Professional Development Chair Description: The Professional Development Chair leads and facilitates the committee's work by guiding discussions and representing the committee's interests. The chair will build relationships and encourage participation while identifying relevant topics, organizing resources, and coordinating learning opportunities. This position involves an average time commitment of 2 hours per month per year. Review the complete Professional Development Chair Description.

Professional Development Committee Description: The Professional Development Committee fosters professional growth and engagement among members by providing educational opportunities, networking, and strategic resources for registrar, admissions, enrollment management, and student services professionals. The committee’s primary goal is to sustain and expand UMACRAO Conversations, held monthly. This committee involves an average time commitment of 2 hours per month per year.

Program

Term: 1 year

Program Chair Description: The Program Chair designs the conference program, schedules presentations, and coordinates with other committees. They manage electronic programs, collect presentation feedback, and collaborate with the president-elect. Skills needed include organization, detail-oriented, event coordination, and familiarity with organizational members. Proficiency in Google Drive is a plus. The average time commitment for this position varies, with increased demands in June, August, September, and October. Review the complete Program Chair Description.

Program Committee Description: The Program Committee is at the heart of UMACRAO’s mission, responsible for designing, planning, and implementing innovative programming. This committee is great for individuals who are creative thinkers, and dedicated organizers. The average time commitment for this position varies, with increased demands in June, August, September, and October.

Site Selection

Term: 3 years

Site Selection Chair Description: The Site Selection Chair selects the next conference venue, focusing on cost-effectiveness and attendee experience. Prior experience in LAC and Program committees is preferred. Skills involve researching and comparing locations, and event planning expertise is helpful. This position involves an average time commitment of 10 hours per week in August, September, and October, mainly for planning meetings. Review the complete Site Selection Chair Description.

Special Recognition Committee

Term: 1 year

Special Recognition Committee Description: The Special Recognition Committee is responsible for nominating candidates for Honorary Life Member, Exemplary Service Awards, and Tina Falkner Inspiration Award to the Executive Committee. Chaired by the Past President, this committee evaluates potential recipients and recommends selections based on outstanding contributions.

Technology

Term: 3 years

Technology Chair Description: The Technology Chair oversees the UMACRAO website, managing content, design, and accounts. They offer technical support for virtual meetings and the annual conference. Skills needed include hardware/software knowledge, basic HTML/CSS skills, effective communication, and issue resolution. This position involves an average time commitment of 1-2 hours weekly, with higher demands in July, August, September, and October. Review the complete Technology Chair Description.

Technology Committee Description: The Technology Committee is the backbone of our organization’s digital presence and innovation. This committee is great for tech-savvy individuals and creative problem solvers. The average time commitment is 1-2 hours weekly, with higher demands in July, August, September, and October.